A mill's year is decided lot by lot, but most mills only add up their outturn at the end of the season. Here is a simple way to start knowing it for every lot, beginning this week.Every lot that passe
A mill's year is decided lot by lot, but most mills only add up their outturn at the end of the season. Here is a simple way to start knowing it for every lot, beginning this week.
Every lot that passes through your mill carries its own answer. Paddy goes in, rice and by-products come out, and the difference between them is what that lot gave you. The problem is not that mills cannot measure this. The problem is that the measuring happens at the end of the season, in one lump, when the lots are already gone.
Why the season total hides the answer
A season total tells you how the year went. It cannot tell you which lot spoiled the average, or which lot quietly saved it. Two lots can arrive from the same mandi in the same week and behave differently in the mill. If you only keep the season figure, both lots get the same blank look.
The article Outturn per lot: the number rice mills guess makes the point plainly: what a lot gives you is decided lot by lot, and most mills only know it for the season. You do not have to accept the guess.
Step one: give every lot a number
Before anything else, every lot needs a name you can write on a page and on a sack. A number that follows the paddy from the yard to the mill to the godown. If two lots are open at the same time and both are called “the new paddy”, nothing after this will work.
Step two: weigh the paddy going in
One lot, one weighment, written down at the time. Not estimated from bags. If the weighbridge is busy, pick a lot when it is free. The aim this week is not to fix the whole mill — it is to get one honest number for one lot.
Step three: weigh what comes out, all of it
Rice is the easy part. Kanki, husk and bran are where the page usually goes blank. If they leave the mill uncounted, the lot's record is half a record. Weigh them or count them the way you already handle them, and put the figure on the same page as the rice.
Step four: write it down when the lot closes
The number is fresh for two days and then it is a memory. Whoever closes the lot writes the outturn on the lot's page before the next lot starts. If that person is the munshi, give the munshi two minutes and no extra register.
Step five: compare three lots, not the season
After three lots you have something a season total never gives you: a small pattern. One lot behaved like the others, one did not. Go and ask why — the paddy, the moisture, the machine setting, the shift. You are not looking for a culprit. You are looking for the thing that repeats.
What to do with what you find
If the pattern sits in the paddy, your buying conversation changes. If it sits in the machine or the shift, your maintenance and shift planning change. If it sits in the by-products, your yard and your dispatch change. None of this needs an announcement. It needs the number to exist and to stay with the lot.
The same discipline covers the custom milling balance. Once paddy issued and rice delivered are written against the lot, the balance and the closing date stop living in a different book from the outturn.
Where the software fits
Doing this in a register works for one lot and gets heavy by the twentieth. Dhaan Setu keeps the lot number, the paddy in, the rice and the by-products out, and the custom milling balance on one page — the one described at https://profezzo.com/rice-mill-software. The software does not decide anything. It keeps the lot's own record so you can.
Profezzo is a small team in Raipur. We understand the real problem first, set up one business system around it, and run it with your people. Every decision stays with you.
This week
Pick one lot that is about to start. Number it. Weigh it in. Weigh everything out. Write the number on the lot, not on the day. Then do it again next week. That is the whole start.